Data loss is a serious issue often caused by software and hardware failure. However, sometimes data loss can occur due to events beyond one’s control such as fire hazard, flood, and other natural disasters. While data loss is inevitable, with adequate measures and recovery strategies—such as backup and data recovery software—one can easily prevent data loss situations.
Did You Know: As per data shared by Clutch, 140,000 hard drives fail each week in the United States alone.
Today in this post, we will discuss the 10 most common reasons for data loss along with the measures you can take to prevent them and recover data.
Top 10 Reasons for Data Loss
1. Hardware Failure
One of the most common reasons for data loss is a hardware failure. PC components such as motherboard, Processor, RAM, power supply unit (PSU), and hard drive may fail or crash during normal operation or due to excessive use. This can be due to overheating caused by poor ventilation or sudden power failure.
Further, hardware damage can result in a system crash, software failure, BSOD, hard drive corruption, and unsaved data loss. And sometimes permanent damage to the system.
2. Software Failures
Software failures cause abrupt system shutdown and software crash resulting in data loss. This may occur due to various software and hardware issues such as outdated device drivers, corrupt file system, overheating, severely fragmented hard drive, etc.
3. Human Errors
Accidental deletion and drive formatting are more common than you may think. Besides, inexperienced users, no backup, weak passwords, and failure to install updates are a few examples of human errors that can lead to data loss.
Also, humans are vulnerable to phishing mail attacks that also cause significant data loss.
4. Virus or Malware Attacks
A virus or malware enters the system through physical connection with external drives such as USB thumb drives or via network—malicious websites. Phishing emails are often used to deliver ransomware on the target systems.
Once malware or virus enters the system, it executes and encrypts the data or corrupts the drive leading to data loss.
5. Power Outages
Sudden power outages cause drive corruption, which often results in severe data loss situations. Mechanical drives have moving parts, and due to abrupt power failure, the movement is abruptly stopped.
For instance, when you unplug an external hard drive without safely removing it first, the power supply is suddenly stopped that can cause actuator arm to be stuck on the platter creating hard bad sectors and cause drive errors.
Also, the lifespan of the traditional drives is significantly affected due to such practices.
Laptops, smartphones, and other portable devices such as external hard drive, USB thumb drives are vulnerable to theft, which may happen anywhere if devices are left unattended. It can be your workplace, a coffee shop, hotel, or airport.
Did you know: Most laptop thefts occur at Workplace or classrooms, and 98% of laptops are never recovered
7. Mechanical Failure
Even though SSDs came a long ago, people still rely on traditional hard drives for storing their data. However, traditional hard drives are prone to mechanical failure, which may occur due to over or extensive disk usage for a prolonged time.
Further, disconnecting external drives without ejecting, sudden shock or drop can also cause permanent mechanical failure.
8. Liquid Damage
Having a cup of coffee while working on a laptop can be relaxing but unsafe. You may accidentally spill coffee or water while sipping and handling the laptop. This kind of multitasking can cause severe data loss as a liquid spill results in an internal short circuit, making recovery difficult.
9. Physical Damage
Physical damage may occur during travel and due to mishandling the laptop or the external hard drive. The traditional hard drives have moving parts, which makes it prone to physical damage. Accidental drops and shocks can permanently damage the hard drive beyond logical recovery.
10. Natural Disasters
Catastrophic events such as flood, earthquake, fires hazard, etc. are beyond one’s control. Such natural and manmade disasters destroy the premises, servers, and the backups you or your organization created.
How to Prevent Data Loss
The best way to prevent data loss is to keep multiple automated-backups including one offsite. The practice can save your data from such natural disasters and other events that cause data loss but are beyond your control.
Besides a regular backup, install a data recovery software such as Stellar Data Recovery.
Also, it’s critical to stop using the affected drive or the system after data loss to avoid overwriting. Check the backup for the lost data. If unavailable, use the data recovery tool immediately
The software comes handy when a backup fails, isn’t available, or is damaged and obsolete.
Further, follow these easy tips to safeguard against data loss:
- Install a reliable antivirus/malware protection
- Refrain from responding or downloading the attachments and clicking links in the emails received from unknown sources
- Use VPN services for better web and data security
- Create partitions in your drive. Follow the advice: Don’t keep all eggs in one basket
- Keep software and OS updated to the latest stable release
- Never install the beta version of a software or OS
- Ensure vents aren’t clogged or obstructed to avoid overheating
- Physically inspect the CPU fan/internal cooling system for issues
- Segregate wires—use zip ties to keep wires separate to avoid any possible obstruction and tripping
- Install liquid cooling, if possible and use a Laptop cooler
- Defragment drive and keep track of drive health via SMART drive monitor
- Encrypt laptop drive and physically secure the laptop by using laptop security lock to prevent theft
- Keep offsite and onsite backups at a certain elevation to protect against flash floods
- Use waterproof carry bags to protect devices from water damage due to sudden rain
Now that you know the ten common reasons for data loss; follow the tips we shared to prevent it in the first place. The best way to deal with data loss is to keep a regular backup. However, if the backup isn’t available, immediately use a data recovery software such as Stellar Data Recovery to recover your lost data.
The data recovery tool can get back lost, deleted, and formatted data from any storage media with just a few clicks.
More from Editor Picks
Amazon’s Chinese Joint Venture Is Currently In Talks Regarding A Merger Deal With Local E-Commerce Website Kaola To Establish Brand In The Chinese Market
On Tuesday, it was reported by the Beijing based independent business magazine Caijing that there might be a merger deal …
The Top Administrative Court In Egypt Removes Ban On Ride-Hailing Firms Uber And Careem Allowing Them To Resume Their Operations In The Country
On Sunday, the highest administrative court in Egypt removed a ban on ride-sharing firms Uber and Careem allowing them to …
Twitter Co-Founder Evan Williams To Step Down From Company’s Board Of Directors By End Of The Month After Serving On The Board For 12 Years
On Friday, the micro-blogging platform Twitter announced that Evan Williams, who founded the company along with Jack Dorsey, Biz Stone, …